Part-time Grant Associate

October 2025
Overview:

NextGen Policy is seeking a dynamic, detail-oriented and self-starting Grant Associate to work with the Finance and Accounting team to administer and manage federally funded grant projects. This position supports the full lifecycle of grant management, with a strong emphasis on subaward and subrecipient financial oversight. A strong candidate will be detail-oriented, possess outstanding organizational and customer service skills, and have a working knowledge of accounting and familiarity with the regulations of Federal Uniform Guidance for Federal Awards . This is an hourly position requiring approximately 10-15 hours per week. Compensation will be based on candidate qualifications and experience.

Key Responsibilities:
  1. Financial Oversight:
    • Work with key administrative and program staff to financially monitor partners, subrecipients and contractors.
    • Review subrecipient invoices and supporting documentation for compliance with federal grant requirements.
    • Provide feedback to subrecipients based on financial review.
    • Present financial findings to the Finance and Accounting team.
    • Further enhance finance and accounting operations as well as policies and procedures as needed.
  2. Financial Reporting:
    • Work with grant partners to ensure all financial reports are accurate, comply with policies and procedures, and are submitted on time.
    • Assist in preparing monthly, quarterly, and annual financial statements related to federal grants.
    • Assist with the preparation of the annual budget and financial forecasts.
    • Assist with the annual audit.
  3. Documentation and Record Keeping:
    • Maintain comprehensive and organized records of all grant-related financial transactions.
    • Ensure proper documentation of all expenditures and financial activities.
Knowledge, Skills and Abilities Required:
  • Bachelor’s degree
  • Excellent organizational and multitasking skills
  • Excellent attention to detail and high level of accuracy
  • Strong Microsoft Excel and Office skills
  • Background in or knowledge of finance and accounting
  • Familiarity with Uniform Guidance for Federal Awards regulations
  • Strong aptitude for math
  • Strong analytical skills and some experience in financial modeling
  • Ability to thrive in a fast paced environment
  • Ability to adhere to the highest standards of confidentiality
  • A good sense of humor and the ability to be flexible
  • Comfortable working remotely in a highly collaborative distributed workforce setting
Working Conditions:
  • This is a fully remote position
TO APPLY:

Provide a resume and short cover letter along with any relevant social media links or other materials you deem significant to your application. Send all documents as one PDF attachment with Grant Associate in the title to mike.debellis@nextgenpolicy.org.

ABOUT NEXTGEN POLICY:

NextGen Policy is a California-based, non-profit organization fighting for justice-centered policies and programs that positively impact all Californians. We develop, advance, and advocate for policy and program solutions to address the most pressing issues facing our state, including: climate and environmental justice, criminal legal reform, workforce development, digital equity, economic prosperity, education equity, gender and racial equity, healthcare reform, inclusive democracy, protecting immigrant rights, solving food insecurity, and supporting veterans.

NextGen Policy is an Equal Opportunity Employer